Women's day Special - Prabalmachi Camping

A women's hike with camping at Prabalmachi presents a unique opportunity for women to immerse themselves in the beauty of nature, fostering a deeper connection not only with the environment around them but also with fellow female hikers. It's a chance to bond over shared experiences, celebrate their strength and resilience, and create lasting friendships in a supportive atmosphere. The camaraderie built during such adventures can empower participants, encouraging them to embrace their adventurous spirit and explore the great outdoors with confidence.

This event is completely managed by our dedicated women's team, a group of passionate individuals who possess extensive travel and hiking experience. Their knowledge and skills ensure that every aspect of the event is meticulously planned and executed, allowing participants to focus on enjoying the journey without any concerns. From the initial preparations to the final moments of the hike, the team is committed to creating a safe, enjoyable, and memorable experience for everyone involved. Their expertise not only enhances the overall experience but also instills a sense of security, knowing that participants are in capable hands throughout the adventure.

Starting the trek in the enchanting evening hours, participants will be treated to a breathtaking glimpse of the sunset, painting the sky in vibrant hues as they ascend towards the plateau. This magical moment serves as a perfect introduction to the natural beauty that awaits. Once you reach the campsite, you will be allocated tents on a twin-sharing basis, ensuring that everyone has a comfortable and cozy place to rest and unwind after a day of trekking. The tents are thoughtfully set up to provide a sense of privacy while also facilitating the opportunity to share stories and laughter with a fellow camper. As night falls, a delicious dinner will be served, allowing you to replenish your energy after the trek. Sharing a meal under the stars, surrounded by the sounds of nature, creates a warm and inviting atmosphere that enhances the sense of community among participants.

The following day promises to be equally delightful; after enjoying a hearty and delicious breakfast that fuels your body for the day ahead, you will bid farewell to the campsite. As you pack your belongings and prepare to leave, you will carry with you not only the physical memories of the beautiful landscapes and shared experiences but also the cherished bonds formed during this adventure. The hike back promises to be filled with laughter, reflections on the journey, and a renewed appreciation for both nature and the connections made along the way. Overall, this camping experience at Prabalmachi offers a unique blend of nature, adventure, and relaxation, creating an unforgettable escape that nurtures both the body and the spirit.

Event facts:

• Grade: Easy

• Endurance: Low

• Total trek distance: 4KM approx

• Highest elevation: 430M

Itinerary:

DAY1

• Reporting time at Panvel Railway station – 04:00 PM (Check mIndicator for local train timings)

• Road Journey from Panvel Railway station to trek start point - 45 minutes.

• Event briefing & Introduction – 15 minutes.

• Trek to Prabalmachi  - 2 hours.

• Relax at the Campsite.

• Dinner Break – 1 hour.

• Bedtime in tents.

DAY 2

• Wake-up call – 06:30 A.M.

• Fresh Up & Breakfast – 1 hour.

• Descent trek to the parking area – 1 1/2hours.

• Return journey by hired vehicles to Panvel railway station – 45 minutes.
  

Price: ₹1499

Included

• Transport by hired vehicle from Panvel Railway Station

• Evening Tea at the campsite

• Dinner on DAY 1

• Breakfast on DAY 2

• Camping in Tents on double sharing basis

• Entry Fee

Excluded: snacks break during travel, Cool drinks, packaged water bottles or any personal expense.

Registration Process:

Step 1: Book Your Seat

• Visit the event website and book your seat by completing the registration process.

Step 2: Fill Mandatory Disclaimer Form

• After payment confirmation, participants will receive a participation disclaimer form.

• Fill up the form accurately to provide the necessary information.

• Compliance with the disclaimer is mandatory for participation.

Step 3: WhatsApp Group Creation

• A WhatsApp group will be created before the day of departure.

• All registered participants will be added to the group.

• This group serves as a platform for communication, updates, and coordination among participants.

Travel Checklist

What to Wear:

• Trekking/Hiking Shoes: Sturdy shoes with a strong grip, suitable for the terrain.

• Full Sleeve Quick Dry Shirt/T-shirt: Quick-dry fabric helps keep you dry and comfortable.

• Full-Length Hiking Trousers: Protects your legs from scratches and insect bites.

What to Bring (In Your Backpack/Duffle Bag):

• Water Bottles: Minimum 2 reusable water bottles to stay hydrated. Avoid buying packaged bottles to reduce plastic waste.

• Food Items: Fruits, dry fruits, energy bars, and healthy snacks for quick energy during the journey.

• Torch/ Head Torch with spare batteries. 

• Cap/Hat/Sunglasses: To protect yourself from the sun.

• Toiletry Kit: Includes toothbrush, toothpaste, soap, and other personal hygiene items.

• Extra Set of Clothes: Useful in case you get wet or need to change, Towel.

• Sunscreen Lotion: To protect your skin from sun exposure.

• Flip-Flops: At the campsite.

• Hiking Pole: Provides stability and support, especially on uneven terrain.

• Personal Medicines: If you have any prescription medications or specific health needs.

• Identity Proof: Carry a valid government ID card for verification purposes.

Event Disclaimer:

• Mandatory Disclaimer Form: Accurate details in the online disclaimer form are mandatory. Inaccurate details will require refilling; no exceptions will be made.

• ID Card Requirement: Participants must bring an ID card for safety purposes.

• Punctuality: Respect the schedule and other participants' time; avoid causing delays.

• Parental Consent for Under 18: Participants under 18 years old must have parental consent to participate.

• Itinerary Modifications/Cancellations: Participants will be informed in advance about any itinerary changes or event cancellations due to unforeseen circumstances.

• New Rules/Prohibitions: Ramblers India and trek leaders are not responsible if the visited places have new rules or are prohibited due to natural calamities.

• Accommodation: Tents are on a double sharing basis, Private single person tent is subject to availability and will incur additional charges.

• Weather and Organizer Authority: We have the right to cancel or reschedule the event due to unexpected weather changes. Team Ramblersindia or the Trek leader or the local guide at the site may not be held responsible if the entry is closed by local authorities or governing bodies.

• Expense Responsibility: The participant is responsible for expenses not mentioned in the included section. If extra expense occurs when the location is changed, then every participant has to pay the extra expense incurred that will be notified by our team.

• Misconduct and Prohibited Activities: Misconduct will not be tolerated. Respect the local customs and traditions while visiting the holy places.

• Personal Hygiene: Avoid using deodorant or perfume on the event day. Strictly adhere to Leave No Trace principles; do not litter plastic.

• Facility Information: A basic washroom is available at the campsite.

• Group Coordination and Cooperation: Participants should coordinate, maintain discipline, and work together as a team. Appreciate cooperative behavior with fellow participants.

• Safety Disclaimer: While safety is prioritized, Ramblersindia and its trek leaders, hired local guides are not responsible for severe injuries or fatalities.

• Withdrawal: The participant is liable for any emergency evacuation costs and any legal proceedings arising from accidents or injuries during the event. Ramblersindia, along with its trek leaders and hired local guides, will not be held responsible or accountable for any such incidents.

• Liability & Risk: Please be advised that if a participant decides to withdraw from the activity at any stage, they will be solely responsible for making their travel arrangements from that point onward. Our team will not be liable for any transportation, lodging, or other related expenses due to the participant’s decision to exit.

• Personal Belongings: We are not responsible for personal losses such as theft or damage to personal belongings. A participant is usually expected to take personal responsibility for their belongings and exercise caution to prevent such incidents.

• Payment and Registration: The participant is responsible for bearing convenience fees charged by payment gateways.

Payment Policy:

• Third-Party Payment Gateways: We utilize third-party payment gateways for a smoother registration process. The total amount at checkout includes both the main event fee and a convenience fee, which is borne by the customer and displayed before finalizing the payment.

• Manual Payment Option: Participants may opt to manually transfer the payment via UPI (Unified Payments Interface) or NEFT (National Electronic Funds Transfer). A transaction ID or reference number will be provided for this purpose. The manual payment option is available for only

  one hour

   from the time the ticket is marked as unpaid. If the payment is not completed within this time frame, the order will be automatically canceled.

• Transaction Confirmation for Manual Payments: Participants paying through UPI or NEFT (where the convenience fee is not applicable) must confirm their payment by providing the transaction reference via email or WhatsApp.

• Service Availment: No refunds, discounts, or concessions will be issued if participants choose not to use specific services provided during the event.

• Withdrawal: If a participant withdraws from the event after registration, the amount paid cannot be carried forward to future events. Refunds will be processed according to the refund policy in place at the time of withdrawal.

Refund Policy:

• Refund Medium: Refunds will be processed through the same payment medium used for the original transaction. Payments made via UPI will be refunded to the UPI ID, while bank transfers will be refunded to the designated bank account.

• Processing Time: Refunds will be initiated on the event date or the next business day. Refund processing time may vary between 3 to 10 working days, depending on the payment gateway. In case of delays, the recipient should contact the payment gateway support for assistance.

• Refunds will be initiated on the event date or the next business day and processed within 2 days.

• For UPI payments, refunds will be transferred to the UPI ID.

• For current account payments, we will request either the UPI ID or bank account details for processing.

• Refunds cannot be issued to a payment wallet or phone number—only UPI IDs are valid.

• Refund Issuance: Refunds will not be issued in cash or coupons unless previously agreed with the participant. Refunds will not be processed on weekends due to team unavailability.

• Exclusion of Convenience Fee: Refunds exclude the convenience fee. If the payment includes a convenience fee from a third-party gateway, only the event fee will be refunded. For instance, if the event price is ₹1000 and the convenience fee is 5% (making the total paid amount ₹1050), the refund will be based on ₹1000, excluding the convenience fee.

Refund Percentages for Cancellations:

• 50% refund for cancellations made 10 or more days before departure.

• 40% refund for cancellations made 7 days before departure.

• 30% refund for cancellations made 6 days before departure.

• 20% refund for cancellations made 5 days before departure till the day of the departure.

• No refund will be provided for no-shows.

• Event Cancellation:

  In the event of a cancellation by the organizer, the full event fee will be refunded, excluding the convenience fee. Any personal transportation costs (e.g., train, bus, flight, cab, hotel) will not be refunded.